Vendor Information
Valencia Management Group is grateful to the various vendors who have served our mutual client communities over the years. To ensure we are assisting them in meeting their fiduciary responsibilities and properly screening all vendors to verify appropriate insurance limits and licensure, we have partnered with third-party compliance firm, VIVE, to formalize and streamline this process.
Register with VIVE
Registration with VIVE is required for all vendors to continue transacting with communities represented by VMG. There is a nominal annual fee, but with it, you gain eligibility to serve every community in our portfolio. The registration process is fast and easy, taking less than 15 minutes.
For more information about VIVE's benefits and the registration process, please visit their website.
Should you have any questions, please contact our office.
What's required for registration?
- Corporate Information
- Trade & License Information
- Insurance Information
- Complete a W-9 & Vendor Agreement
Submitting Invoices
Invoices should be submitted by email or through the online portal. You may also mail invoices; however, this is highly discouraged as you may see delays in processing. You may also verify receipt of invoices submitted by email by logging into the portal with the same email address used to submit the invoices.
From any web browser, visit https://mobportal.ipsservices.com/
First Time Registration: Select the "Register Here" option below the login information and enter your user information along with the following access key:
Mail invoices to:
[Name of Association] c/o Valencia Management Group PO Box 802920 Valencia, CA 91380-2920Receiving Payments
Payments are issued in the form of check or ACH at no cost. We encourage you to enroll in ACH for payments; by doing so, you will simplify the payment process, accelerate receipts, and optimize cash flow.
Please complete the ACH form below and return the form directly to VendorACH@ValenciaMgmt.com to begin receiving faster and more secure payments from Valencia Management Group on behalf of the Associations we represent. For a self-service online enrollment link, please contact our office.
Note: Virtual credit cards ("VCC"s) are also available which may expedite payments, but usage fees are applied by First Citizens Bank. If you are interested in this program or have any questions, please contact First Citizens Bank directly at vendorpay@vendorpay.firstcitizens.com
Benefits of enrolling in Vendor Pay's ACH option include:
-
Improved financial controls
No longer contend with lost, stolen, or mail-delayed checks -
Prompt settlement
Funds deposited directly into your account within 3-4 days of approval -
Detailed remittance information
Receive emailed statements detailing invoices paid