The Board of Directors is elected by the Homeowners
The Board of Directors is made up of your fellow homeowners, each of whom
are elected to terms of one or more years. The Board is in charge of making
decisions for the community and delegating to sub-committees.
Meetings are held on a scheduled basis, and have two parts: an Open Session,
which all homeowners are entitled and encouraged to attend, and a closed
Executive Session in which sensitive matters such as delinquent accounts are
discussed. To find out when your community's next Board of Directors meeting
is being held and view previous Open Session minutes, please visit your
community's website by logging in
or signing up.
The Management Group is hired by the Board of Directors
The Management Group works at the direction of the Board of Directors, and
performs the day-to-day business of the community. This includes
overseeing community funds, assisting homeowners with information and
service requests, and touring the community to ensure CC&R compliance.
Each community has a Community Manager, Homeowner Services Representative,
and Accounting Services Representative:
The Community Manager prepares an information package before every Board
of Directors meeting, tours the community to ensure CC&R compliance, and
solicits contracts and bids from vendors.
The Homeowner Services Representative assists homeowners with
information and service requests, generates and sends work orders to
vendors, and works closely with the Community Manager.
The Accounting Services Representative assists the community manager and
homeowners with accounting information and requests, and is responsible
for the maintenance of financial records for your association. They are
also responsible for the preparation of monthly unaudited financial
statements for the Board of Directors' review and approval.
Vendors are solicited by the Management Group and hired by the Board of Directors
Vendors perform specific functions for the community, such as landscaping,
painting, and pool maintenance. Many vendors are contracted to perform
a service on a recurring basis, and others perform work on an item-by-item
basis. Work orders are sent to vendors electronically, and once the work is
completed, the vendor notifies management.
Types of vendors include:
- Gates & Keys
- Pest Control
Every vendor recommended by Valencia Management Group is required to be
licensed, bonded, and insured to work on Homeowners Associations.