The Board of Directors is elected by the Homeowners
The Board of Directors is made up of your fellow homeowners, each of whom are elected to terms
of one or more years. The Board is in charge of making decisions for the community and
delegating to sub-committees.
Meetings are held on a scheduled basis, and have two parts: an Open Session, which all
homeowners are entitled and encouraged to attend, and a closed Executive Session in which
sensitive matters such as delinquent accounts are discussed. To find out when your community's
next Board of Directors meeting is being held and view previous Open Session minutes, please
visit your community's website by logging in or
The Management Group is hired by the Board of Directors
The Management Group works at the direction of the Board of Directors, and performs the
day-to-day business of the community. This includes overseeing community funds, assisting
homeowners with information and service requests, and touring the community to ensure CC&R
Each community has a Community Manager, Homeowner Services Representative, and Accounting
The Community Manager prepares an information package before every Board of Directors
meeting, tours the community to ensure CC&R compliance, and solicits contracts and bids from
The Homeowner Services Representative assists homeowners with information and service
requests, generates and sends work orders to vendors, and works closely with the Community
The Accounting Services Representative assists the community manager and homeowners with
accounting information and requests, and is responsible for the maintenance of financial
records for your association. They are also responsible for the preparation of monthly
unaudited financial statements for the Board of Directors' review and approval.
Vendors are solicited by the Management Group and hired by the Board of Directors
Vendors perform specific functions for the community, such as landscaping, painting, and pool
maintenance. Many vendors are contracted to perform a service on a recurring basis, and others
perform work on an item-by-item basis. Work orders are sent to vendors electronically, and once
the work is completed, the vendor notifies management.
Types of vendors include:
- Gates & Keys
- Pest Control
Every vendor recommended by Valencia Management Group is required to be licensed, bonded, and
insured to work on Homeowners Associations.